We take your privacy very seriously and are committed to protecting it. We believe that you should be able to easily find out what personal data we collect and use, and understand your rights in relation to that data. This privacy policy (the "Privacy Policy") explains our policies and practices regarding the manner in which we collect, use and disclose personal data that we collect on our digital platforms or during our events. We recommend that you read this Privacy Policy carefully as it contains important information about your personal data. You can print the full text of our Privacy Policy by clicking here. Please do not hesitate to contact us if you have any questions or comments about our Privacy Policy (see "How to contact us" below).
The terms "Yuito. Co. Ltd", "we", "us" and "our" refer to Yu Ito as the company responsible for processing your personal data, unless otherwise stated in our Privacy Policy. Our registered office is located at 〒490-1142 198-2 Sanbon Giyakata Oharuchou Amagun Aichi prefecture . For more information, please visit http://yu-ito-world.com.
Personal data is information relating to an identified or identifiable natural person. It includes, for example, a person's name, address and gender. We may collect personal data directly from you (for example when you apply for one of our programmes) or indirectly (for example from your electronic devices that interact with our website (see our "Cookies Policy" below).
3.1 Data you provide to us directly You may provide us with data: - when you subscribe to our newsletter via our website; - when you take part in one of our events; - when you contact us via our contact module on our website; - when you access the press area of our website. Depending on what you provide, this information may include : - your identity (including your first name, surname, gender, image); - your contact details (including your postal address(es), e-mail(es), telephone number(s)); - your personal status (including your title); - other information that you may provide by filling in forms or by contacting us (including your comments or other communications with us). When you apply for one of our programmes, such information may include: - your professional and academic status (profession, title, etc.); - your financial situation (in the case of the award of scholarships); - certain payment details (such as bank details for the purposes of settling benefits, scholarship or support payments); We will inform you when your information is necessary to process your application, to respond to your requests or to enable you to participate in one of our programmes. Failure to provide this information may delay or make it impossible to process your application. We endeavour to ensure that the personal data we hold is accurate at all times. We therefore encourage you to update your details should any changes occur. We may also ask you to update your data from time to time. We recommend that you only provide the data requested or necessary for your request, and that you do not provide us with sensitive data relating to race, ethnic origin, political opinions, religious or philosophical beliefs, and data concerning health, sex life or sexual orientation.
3.2 Data collected indirectly We may collect data when you use our site, such as your IP address or other browsing data (including browser, operating system, device model), through cookies or similar technologies placed on your device. Some cookies are necessary for the proper functioning of our site and others are used for analysis purposes that help us provide you with more personalized services and a better digital experience. For more information on cookies and how to change your preferences, please read our Cookie Policy. We may also collect data about you from third parties, such as a spouse who contacts us on your behalf or your friends who provide us with your contact details in order to invite you to events that may be of interest to you. If you provide us with personal data about someone else, you must ensure that you have the right to disclose that data to us and that, without us taking any other steps required by data protection law, we can collect, use and disclose that data for the purposes described in our Privacy Policy. For example, you must ensure that the data subject is aware of the various matters set out in our Privacy Policy. The individual must also give the consents set out in our Privacy Policy regarding the way in which we process their personal data.
3.3 Minimum age We remind you that we do not collect, directly or indirectly, personal data from persons under the age of 16, without prejudice to any local law setting a different minimum age. We therefore ask you not to provide us with personal data of persons who do not meet this criterion. 4. Why do we collect your personal data and how do we use it? We collect and use your personal data on one or more of the following legal bases: - we have obtained your prior consent (for example when you subscribe to our newsletter). Please note that with this particular legal basis, you have the right to revoke your consent at any time (see below "What are your rights over your personal data?") ;
• the processing is necessary in the context of a contract between Yu.Ito and you; - we have a legitimate interest in carrying out the processing and this legitimate interest is not overridden by your interests, fundamental rights or freedoms ;
• we need to process your personal data in order to comply with applicable laws and regulations. Depending on the context, we may use your personal data to:
• carry out checks to identify you and verify your identity;
• send you a newsletter (with your prior consent) or invitations to one of our events;
• respond to your questions, requests and suggestions;
• monitor and improve our Digital Platforms;
• carry out statistical analyses;
• provide information to regulatory bodies where required by law. 5. How long do we keep your personal data? Your personal data is processed for the period necessary for the purposes for which it was collected, to comply with legal and regulatory obligations and for the duration of any period necessary for the establishment, exercise or defense of legal claims. In order to determine the most appropriate retention periods for your personal data, we have specifically taken into account the amount, nature and sensitivity of your personal data, the purposes for which we collected your personal data, as well as applicable legal requirements. For example:
• With regard to applicants to our grant programs or projects: your data is kept for one year from the date of collection and is then deleted;
• Recipients of our newsletter: your data is kept for three years from the date of your last action, and is then deleted;
• Recipients of bursaries: your data is kept for the maximum period during which the bursary is awarded and up to a maximum of five years, then deleted or archived in order to comply with legal retention obligations;
• With regard to the cookies used: they are stored for up to thirteen months from the time they are installed on your device. 6. How do we disclose and transfer your personal data? We may only disclose your personal data to the parties named below and for the following purposes: - We disclose your personal information to those Yu.Ito employees who need to have access to your personal information and who are authorized to process it for the purposes described above and who agree to keep it confidential.
• We may disclose your personal data to Yu.Ito, communications, internal audit and IT management for the purposes set out in our Privacy Policy with your consent, to send you promotional communications about events (for this purpose, you may revoke your consent at any time. See "What are your rights regarding your personal data" below).
• We may also share personal data with third parties acting on behalf of Yu.ito and approved by YU.ito. For example, transport companies shipping your orders. All such processing is based on our prior instructions set forth in a binding contract that complies with the requirements of applicable law. These disclosures are made for a variety of purposes, including: o Development, IT support and the sending of emails; o The provision of digital forms to manage your applications to our programs or to manage press relations These third parties undertake to respect confidentiality and are not authorized to use your personal data for any other purpose. We also require them to apply appropriate security measures to protect your personal data.
• We may be required by mandatory provisions of applicable law or in connection with legal proceedings or other legal requests, to disclose your personal data to authorities or third parties.
• We may also disclose or process your personal data in accordance with applicable law to defend our legitimate interests (for example in civil or criminal proceedings).
7. How do we protect your personal data? All of your personal information is kept strictly confidential and will only be accessed on a need-to-know basis by Yu.ito personnel and independent service providers acting on our behalf under appropriate technical and organizational security measures. Yu.ito has implemented security measures to protect your personal information from unauthorized access and use. We follow appropriate security procedures in the storage and disclosure of your personal data to prevent unauthorized access by third parties and to prevent accidental loss of your data. We restrict access to your personal data to those who have a genuine business need to access it. Persons accessing your data are subject to a duty of confidentiality towards Yu.Ito. We also have procedures in place to deal with any suspected breach of data security. We will notify you and any relevant supervisory authority of any suspected data breach where we are required to do so by law. We also require those to whom we transmit your personal data to comply with the above. Unfortunately, the transmission of information via the Internet is not totally secure. We cannot therefore guarantee the security of your personal data transmitted to us via the Internet. Any such transmission is at your own risk and you acknowledge and agree that we will not be liable for any unauthorized use, distribution, damage or destruction of your data, except to the extent that we are required by law to assume such liability. Once we have received your personal data, we will apply the aforementioned security measures.
8. What rights do you have in respect of your personal data? In accordance with applicable data protection law, you may at any time request access to, rectification of, erasure or portability of, or restrict or object to the processing of your personal data. A summary of these rights is set out below: Your right of access: the right to receive a copy of your personal data. Your right to rectification: the right to ask us to rectify any errors in your data or to add to it. Your right to be forgotten: the right to ask us to delete your personal data in certain situations. Your right to restrict processing: the right to ask us to restrict the processing of your personal data in certain circumstances, for example if you dispute the accuracy of the data. Your right to data portability: the right to receive the personal data you have provided to us in a structured, commonly used and machine-readable format and/or to transmit this data to a third party, in certain situations. Your right to object to processing: the right to object: - at any time during the processing of your personal data; - in certain other situations, to our further processing of your personal data, for example processing carried out on the basis of our legitimate interests. Where the processing of your personal data is based on your consent, you may at any time decide to withdraw your consent to the processing of your personal data, in particular if you no longer wish to receive the newsletter to which you have subscribed. If your consent is withdrawn, this does not prevent us from processing your personal data on other legal grounds, including, where applicable, Yu.Ito's legitimate interests. If you no longer wish to receive information from us by email, we remind you that you can revoke your consent at any time directly from the unsubscribe link included in every email we send you. If you do so, we will promptly update our databases and take all reasonable steps to respond to your request as quickly as possible. You also have the right to lodge a complaint with your local data protection authority in the event of an alleged breach of the data protection rules applicable to you. To exercise any of these rights, please contact us using the details below (see "How to contact us"). Please note that if you exercise any of the above rights, you will be asked to inform us of which right you wish to exercise and to provide us with certain information (copy of an identity card, passport or other legally recognized form of identification) for identification purposes in order to process your request and protect you against fraudulent requests from third parties.
9. How can you contact us? For any questions relating to your data, to revoke your consent, to ask general questions or to make a complaint, please contact our teams: - By post 〒490-1142 198-2 Sanbon Giyakata Oharuchou Amagun Aichi
On the Foundation's website: via the contact form provided (http://yu-ito-world.com.)
• For questions relating specifically to e-mails, we would remind you that you can unsubscribe directly at any time via the "unsubscribe" link contained in all the e-mails we send you. If you have any questions or concerns about our Privacy Policy or data processing, you can contact the Group's Data Protection Officer at the following address: http://yu-ito-world.com.
10. Changes to our Privacy Policy Our Privacy Policy reflects our current practices and may be amended and updated from time to time. When we post changes to our Privacy Policy, we will change the "Effective Date" at the top of this document to indicate when such changes became effective. If we change our Privacy Policy in a material way, we will notify you by posting a notice of the change at the beginning of the Privacy Policy and on the home page of the website "http://yu-ito-world.com/."
